When it comes to hosting memorable events in Kent, there’s no shortage of options and opportunities to create something truly special. Whether you are looking forward to corporate event planning or you’re planning a wedding event decor or a public gathering, the key to success lies in meticulous planning and attention to detail.
In this blog, we’ll explore ten essential event planning steps to elevate your event. From event equipment hire to marquee hire and more, we’ll guide you through the process of turning your vision into reality.
We at Cameo Event Hire are a team of trusted events hire experts in Kent. If you’d like to speak to one of us directly to discuss your event equipment hire requirements, call 020 86598000 or email right away. You can also make an appointment to visit us in person.
Meanwhile, let’s start by discussing the various types of events people hold in Kent.
4 popular types of events
Weddings
Kent, with its enchanting countryside and historic venues, is a dream setting for weddings. From the picturesque landscapes of the Garden of England to the timeless elegance of country estates, Kent offers an array of options for your special day.
Celebrations
Whether it’s a milestone birthday, an anniversary, or any other reason to celebrate, Kent’s versatile venues provide an ideal backdrop. Elevate your celebration by paying attention to the finer details.
Corporate events
Kent offers a mix of contemporary conference centres and historic venues that are perfect for corporate gatherings. Hosting a successful corporate event in Kent involves more than just securing a venue. It’s about creating an atmosphere that fosters productive discussions and networking.
Public events
The rich cultural heritage and scenic landscapes of Kent make it a popular choice for public events such as fairs, festivals, and outdoor concerts. To ensure the smooth operation of these events, you’ll need a comprehensive approach. Event equipment, from sound systems to crowd control barriers, becomes vital.
Working with an event hire company in Kent with local knowledge is invaluable. They can help you navigate logistical challenges and optimise the event layout to provide a safe and enjoyable experience for attendees.
10 crucial steps to elevating your event in Kent
Plan your event logistics.
- Event logistics management is the unseen backbone of a successful event. This step involves creating a comprehensive plan that covers everything from venue selection and transportation to safety measures and emergency contingencies.
- It’s about ensuring that all the elements, from the marquee setup to catering deliveries, flow seamlessly. Detail-oriented logistics planning ensures that your event in Kent runs like clockwork, leaving you and your guests with peace of mind and a memorable experience.
Set up an event management team.
- Building a skilled and cohesive event management team is critical. Your team will handle the intricate details of planning, execution, and problem-solving, ensuring everything runs smoothly.
- From event planners and coordinators to technical experts and on-site staff, each member plays a vital role. This step involves selecting and assembling a team of professionals who will work harmoniously to bring your event to life.
Find a local event hire company that works for you.
- Kent’s unique geography and event spaces can present challenges and opportunities. Collaborating with local professional event planners in Kent who understand the area is invaluable. They should be able to guide you on the necessary equipment you will need for your event type. Event venue selection enhances the event experience and is another important aspect of choosing the right event equipment hire company.
- Keep the following things in mind when you set out to research one such company for your next event:
- The event hire company should offer delivery services
- You should be able to reach out to them in case of emergency
- They should be willing to offer competitive prices
- They should be able to accommodate order changes
- They should be environmentally conscious to help reduce your carbon footprint
Hire the right marquee for your event
- Marquees are versatile event spaces that allow you to create a customised atmosphere. In Kent’s stunning landscape, marquee hire is your ticket to experiencing the beauty of nature without sacrificing comfort. From clear marquees that provide breathtaking views of Kent’s countryside to traditional options, your choice can set the tone for your event.
- If you’re wondering which marquee to choose from, a lined one or an unlined one, we have a blog to help you understand the difference. You can also explore our clear marquee hire options here. At Cameo Event Hire, we provide a complementary site visit to understand your requirements and offer bespoke solutions.
Ensure sound and lighting are perfect
- Sound is the heartbeat of any event. Sound system hire provides clarity and depth to your presentations or music, making sure every word and note reaches your audience.
- Meanwhile, lighting is all about creating the right ambience and guiding your guests through the event’s journey with the perfect illumination.
Get the necessary catering supplies
- Kent’s culinary scene is rich, and to elevate your event, you must serve a feast that dazzles. Catering equipment hire in Kent offers a wide range of choices, from crockery, cutlery, and glassware to fridges, burners, bins, and more. With Cameo Event Hire, you get all kinds of catering supplies and equipment in Kent. We also have a number of partner caterers, and you can explore the options here.
Hire chairs, tables and other furniture
- The seating and tables you choose play a significant role in guest comfort and the overall aesthetics. Your choice of tables should align with the nature of your event, whether it’s a banquet or a corporate event in Kent.
- The right event hire company will provide you with a wide range of furniture options to suit the style and theme of your event in Kent. Make sure to ask them and explore all options at hand.
- Finally, how can you forget the perfect dance floor and bar options? They help ensure your guests can enjoy the night to the fullest in an elegant, fun, and safe setting.
Consider linen options
Linens may seem like a small detail, but they have a big impact on your event’s ambience. The right sets of tablecloths and napkins can add elegance and personality to your tables, enhancing the overall visual appeal. Make sure they match the colour scheme or theme of your event.
It’s time to consider party decorations
- Decorations add character to your event, setting the theme and mood. Whether you’re aiming for a classic, rustic, or contemporary look, make sure your event management team finds the perfect decorations to match your vision.
- This step may require some planning in advance. Sit together and discuss the theme and goal of the event. Sketch out a plan for what decoration items you’d like. Your event hire company that provides marquees for your event should be able to offer a complete service, including suitable lighting, flowers, cutlery, etc. So, remember to check with them before you go looking for help outside.
Add the accessories that elevate your event experience
- It’s the little details that often leave the most significant impression. Event accessories, from table centrepieces to place cards, can add a personal touch to your event. Remember, these accessories should definitely match the theme of your event.
Hold a stunning event in Kent
Elevating your event is all about successful event strategies, precision and planning. With the right approach, a dedicated team, and a focus on every detail, you can create a truly remarkable event that leaves a lasting impression. Whether you’re hosting a wedding, a celebration, or a public event, Kent offers a canvas of opportunity, and it’s up to you to paint the perfect picture of your event’s success.
Cameo Event Hire works throughout London, Kent, and Surrey to provide a complete range of event equipment, including different kinds of marquees, event furniture, tables, chairs, dance floors and bars, linen, and more. Contact us to discuss what you need for your next big (or small) event. We would love to help you get started.
